Student Accommodation Management Software

A simplified student accommodation process


Our student accommodation management software is designed to provide your teams with one streamlined system to help efficiently and successfully manage the student journey; from the initial application to departure, and everything in-between. Give them the best experience they could imagine so you achieve excellent student satisfaction.

As the leading providers of student accommodation software, we truly understand the challenges your teams are facing, and we are here to help you defeat them, so you can reach your full potential.

student accommodation

How can our student accommodation management software help you?

Assign thousands of students in bulk to their accommodation using our secret algorithm that takes their preferences into account.

Quickly see how your bedroom stock is being occupied, using visual representations.

Improve team and student communication with fully audited correspondence which links to each student account.

Each student will have their own portal for charges, payments, requests, inductions, guides and much more.

Easily pull and schedule reports in minutes that show key data, analysis and trends from any point in the student lifecycle.

Real-time integrations with registry, finance and other systems to ensure all data is correct and up-to-date.

Improve each step of the student journey

Click on each solution below to explore in more detail.


Student Applications

user friendly

Advertise your accommodation offering and allow students to compare options before submitting their preferences. When applying, all student information will be transferred in real-time to the back-office, hugely reducing administration.


Bedroom Allocations

Student Housing Software

Save time and quickly allocate students to their bedrooms with our mass allocator tool. View your bedroom stock and share live room occupancy data with other departments to ensure you're maximising your occupancy levels.


Student Contracts

full audit

Once students have made their accommodation application, they have been accepted at the university and their final bedroom allocation has been made, you can send the student a contract via their personal online portal, which they can view and then digitally sign.


Student Payments

Flexible student payments

Give your students a seamless booking experience with our payment gateway. Take their experience to the next level by offering them various payment options, from PayPal and Apple Pay to AliPay and BitCoin. Make this process simple, quick and user-friendly.


Student Inductions


Give your students the ultimate pre-arrival experience with a fully branded website where they can watch welcome videos, get orientation information, complete all their inductions online prior to arriving at the university, book a preferred arrival slot, download their digital handbook and much more.


Student Requests

automate communication

Offer your students an online portal where they can contact you about maintenance requests, room transfers, guest stays etc. This gives students a central place to go for requests and offers you one system to manage everything, removing the need for paper, phone calls and e-mails.


Room Inspections

magnifine glass

Make room inspection more reliable with our solution that allows you to complete room audits and upload photographic evidence via an android device. The software then pushes all of the information recorded to your central student records system once complete; saving your staff time and increasing efficiency.


Parcel Management

parcel management system

With online shopping steadily taking over the highstreet experience, our parcel management solution will help your teams manage the student deliveries smoothly, whilst maximising existing storage space and proactively communicating with students to encourage prompt collections.

The student accommodation journey

Let YOUR customer tell the story...

Make managing student accommodation easier!

We know what we're talking about...

Our software manages

over 0

student bedrooms
That is

over 0

bed-nights per year
Across over

0 countries

We work with

over 0%

of UK & IRE universities

Don't just take our word for it

Carol Thomas

Accommodation Services Manager | University of Arts London

UAL’s accommodation portfolio has grown and diversified over the years and Kinetic have been supporting us to deliver a responsive service, which in turn enhanced the student experience. Students are able to carry out many tasks ranging from applying for accommodation through to making service requests. The student journey goes beyond the normal 9 - 5 business hours and we needed a system that would keep working 24/7. Thanks to Kx, we are able to deliver a quality service to our students, who are our number one priority.

Sioned Cash

Operations & Planning Manager | University of Warwick

The support available from Kinetic and their understanding of us as a university and of the sector, in general, is what makes them stand out. They understand the complexities within an institution and the importance to be hitting the ground running with minimal issues once we were live. This was a successful process thanks to Kinetic's support, understanding of us as a university and of the sector in general.

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