Smarter Management for PBSA Teams
Build vibrant student communities, increase revenue and empower your teams with our purpose-built software and apps.
What would you like your ideal PBSA management system to do?
Select the solutions you require
Trusted by Over 350+ Institutions Worldwide
Hear what leading PBSA providers say about Kinetic
Simon Evans
IT Manager, Cardiff University
“Because you can process students quicker using Kinetic solutions, they respond quicker, the system is able to cope with handling higher volumes quickly.”
Avril Campbell
Head of Commercial Accommodation, The University of Edinburgh
“The changes to KxConfiguration over the last couple of years have allowed us to revolutionise how we view our commercial activity…resulting in significantly increased revenue year on year allowing greater surplus generating potential.”
Sandra Davidson
Applications Delivery Manager, The University of Manchester
“We needed to get rid of a whole lot of data, but we had to do it in a controlled manner, and KxArchiver gave us the clarity and compliance we needed to meet auditing standards.
KxArchiver was a lifesaver because it wasn’t just me, as someone in IT, going into a back-end database table trying to figure out which rows to delete. We had proper criteria to be able to select that data.“
Intelligent Tools to Simplify Your Work and Enrich Student Life
Apply
Give Students a Warm Welcome
Make a good impression and show students you value them from day one. Our user-friendly platform makes finding housing a breeze with instant booking, real-time availability info, and rapid response times.
Book
Empower Students With Agency
We put your students’ preferences first. Our Student Web portal gives them the agency to choose their ideal space and set the right tone for their academic year. Fully customisable to match your brand’s colours, fonts, and style, the platform ensures a cohesive, branded experience that keeps your students connected to your institution from application to move-in.
Contract
Make Students’ Admin Easier
Pre-Arrival
Orientation for Strong Foundations
Help new students feel at home in no time with a personalised orientation programme. Kinetic’s customisable student experience app lets them connect with future roommates, learn important health and safety information through gamification, and stay updated on upcoming community events.
Arrival
Eliminate Arrival Day Stress
Make an unforgettable first impression when you welcome new residents. Our user-friendly app eliminates queues, letting students access their rooms without physical keys and offering easy access to essential resources like parcel tracking.
Payment
Simple, Secure Payments
Make payments easy and stress-free with our secure, user-friendly platform. Students can quickly access flexible payment options, set up automated schedules, and receive helpful reminders—ensuring a smooth experience for both them and your team.
In-House
Accessible Support
Give students the peace of mind that comes with knowing their living environment is well-maintained and responsive to their needs. The Kinetic mobile app lets students report maintenance issues directly from their devices, make payments online, connect with residence advisors, and learn about community engagement events.
Departure
Ordered Departures
Make checking out as seamless as checking in. Kinetic helps you navigate departures smoothly with digitised room reporting, key returns, deposit refunds, and dispute resolution.
Summer Stays
Year-Round Connectivity
Keep summer stress-free for your guests. Our user-friendly interface allows them to manage their rent payments, report maintenance issues and concerns, and request staff attention — directly from their device.
Apply
Streamline Application Management
Keep your standards high and your retention rate higher with our data-informed solutions for PBSA management. Our platform offers real-time processing and reduces manual work when managing student applications, freeing your staff to focus on exceptional care.
Book
Simplify Bookings
We sync student preferences to your system in real-time, giving your staff instant access to all the info they need for room allocations. With Kinetic’s integrations, you can eliminate manual entry, reduce human error, manage more applications simultaneously, and allocate resources efficiently.
Contract
Faster Verification With Digital Contracts
Bring your contracts into the digital space and verify guarantor details and IDs in a matter of minutes. Our system lets your staff quickly generate and send accurate, regulation-compliant offers that allow for digital signatures and rapid verification.
Pre-Arrival
Establish Clear Processes From Day One
Empower your team with customisable tools for orientation. Our platform captures and syncs all student info and induction progress, with advanced analytics and reporting tools that help you understand how best to cater to your new residents.
Arrival
Modern Processes for Smooth Check-Ins
Untangle queues and free up your time for what matters: welcoming your new students and their families. Staff can monitor arrivals in real-time, while students can check in digitally and pick up parcels using a barcode, reducing administrative burden during busy periods.
Payment
Seamless, Secure Payments for Student Living
Ensure students have an easy, reliable way to manage their housing payments with our secure, streamlined platform. Designed for Purpose Built Student Accommodation, it offers flexible payment options, automated reminders, and transparent billing, making it simple for students to stay on top of their finances and focus on their studies.
In-House
Clear Protocols for Every Scenario
Create spaces that nurture mental health and academic well-being. Kinetic’s solutions give you the power to be proactive in caring for your residents. Our centralised system lets students log issues and respond to surveys while allowing staff to spot opportunities for timely interventions and manage maintenance efficiently.
Departure
Stress-Free Departures
Navigate departures smoothly and reduce admin for your staff. Monitor check-outs, manage inspections and deposit disputes, track refund statuses, and coordinate logistics in real time on our centralised system.
Summer Stays
Year Round Occupancy With Ease
Make summer stays a breeze for your staff. Reduce admin by automating check-in, digitising maintenance requests, offering flexible payment options, and tracking occupancy trends to improve future stays.
Streamlined
Student
Accommodation Management
With the right tools, you can handle accommodation management quickly, easily, and efficiently.
Easy student allocations
Automation that makes management effortless
Student portals
Manage payments
Improve Student Experience, Engagement, and Communication
Foster a dynamic campus community through an interactive digital app and real-time feedback.
Create vibrant student communities
Boost communication effectiveness
Track engagement with your students and gather insights
Proactive Student Support
Unite your support network under one digital roof.
Monitor cases and track outcomes
Accessible on multiple devices and on the go
Secure and confidential
Powerful Reporting
Easily generate comprehensive reports that help you uncover key trends and patterns throughout the student journey.
Easily pull and schedule reports
Visualise your bedroom stock and plan
Your Academic Year
FAQs
What key features should I look for in PBSA software?
Look for features that streamline your operations and enhance student life, such as automated booking systems, real-time reporting, and tools for student engagement. These elements are essential for managing and adapting to the unique needs of PBSA.
How can Kinetic Software enhance operational efficiency in PBSA?
What are the benefits of integrating technology into PBSA management?
Integrating technology improves communication, optimises occupancy rates, and enhances student satisfaction, leading to higher retention and a positive reputation for your accommodation.
How does Kinetic Software support student engagement and satisfaction?
Our software, including tools like KxEngage, is your partner in building a vibrant student community. It facilitates communication and community-building activities, ensuring every student feels connected and supported throughout their stay.
What is the ROI of implementing Kinetic Software in my PBSA?
Investing in Kinetic Software pays off. You’ll see a boost in occupancy rates, a reduction in operational costs, and an uptick in student satisfaction.
How can Kinetic Software help me manage seasonal occupancy fluctuations?
Our BedBooker platform allows you to market rooms on over 100 OTAs, helping you attract summer students and tourists and maximising occupancy during off-peak seasons.
What security features does Kinetic Software provide for PBSA operators?
You’ll have access to robust security measures, such as secure payment processing, data encryption, and access control, to protect student information and property assets.
How does Kinetic Software facilitate communication between staff and residents?
We offer real-time communication tools that enable your staff to easily engage with residents, address concerns, and provide updates, fostering a supportive community.
What reporting and analytics capabilities does Kinetic Software offer?
Our platform’s comprehensive reporting tools track occupancy, revenue, and student satisfaction metrics, allowing you to make informed decisions and optimise PBSA operations.
How can Kinetic Software assist with compliance and regulatory requirements?
Kinetic Software helps you comply with local regulations and legal standards by providing tools for documentation management, safety inspections, and reporting.
Ready to Learn More About Our PBSA Solutions?
Book a meeting with us to see how we can support operational efficiency and improve your customer experience.
