Finance and Admin

Accomplishing financial success


The financial department is a key cog within every university. You are not only the financial gurus who help highlight where the institution is doing best, which areas need to focus on and whether financials are going to plan. Additionally, you are also key stakeholders in the decision-making process.

You aim to financially guide every department so that they can be as efficient as possible, resulting in the sound running of your university.

Finance & admin

Are you battling with these challenges?

Chasing student debt & commercial invoices

Ensuring payments are made on time can take up a lot of time. Whether you are manually tracking and chasing payments, or maybe you have a system but your current integrations are not up to scratch, you are concerned about the amount of manual work involved and seek ways to improve this.


High volumes and error rates

Due to the vast amount of compiled data entries, you usually update the accounts on a monthly basis but you know this is limiting your institution as you don't have real-time information to rely on. You're also aware that due to the manual process, as much as you try to avoid mistakes, errors do happen which could mean reports are not 100% accurate.

guest management system

Assessing good value for money

The finance department is the gatekeeper for all requests. It is your responsibility to ensure that any requests are good value for money. You will cross-check to ensure that the university does not already have something similar, and you will expect colleagues to be able to prove why they feel their request is needed.

time consuming

Repetitive and time-consuming admin tasks

You are getting frustrated with how long it is taking to export, amend, import and reconcile the many different systems that are being used. You feel that you're so busy processing, checking and correcting issues, that time runs out for the more value-adding tasks you want to be doing which will help increase productivity and efficiency.

skilled employee

Heavy reliance on certain team members

Having just one or two team members who have the skills and knowledge to do all things manual can put your department at risk. If they became ill or resign, for example, you would need to get external expert help which is often very costly. Additionally, training new staff on this would be very time consuming as it is such a complex process to learn.


Staying within budget

Not only does your team need to try and stay within budget, but you are also trying to keep every other department across the institution on budget too. This will help ensure the end of year accounts are as close to the financial forecasts as possible.

We are here to help!

Discover how our solutions could help ease your problems...

Easily manage student payments, deposits and refunds
Clearly track commercial revenue
Quickly learn and update your knowledge and easily train new employees
Enjoy smooth integrations with a variety of financial systems
Automate repetitive tasks, many of which include large amounts of data
Prepare real time reports in minutes with our user-friendly platforms

Click the solutions below to explore how we can help your organisation

Student Accommodation Software

student accommodation management

Conference and Event Management Software

event management software

Catering Management Software

catering management

Commercial Bedroom Management Software

Facilities & Reception Manager copy copy

Speak with a specialist

Discuss your needs with a specialist and discover if we have any solutions that will help achieve your goals!

Find out about latest industry insights

Virtual Uni-verse?

Across the country, as lecture theatres fall silent – you should spare a thought for the army of professionals continuing to work as some newspaper headlines announce “Universities close their doors” – it couldn’t be further from the reality of life in student halls of residence.

Read More

Small changes = big impact!

There are so many things that contribute to a positive student experience. The obvious would be plenty of social activities, great facilities, an unforgettable Freshers’ Week, exceptional accommodation and not to mention the academic side! Although this list requires a lot of resources and time to deliver from all teams, there are also many small…

Read More

Is student experience a USP?

With over 160 higher education institutions in the UK alone and more than 2.30 million students, competition between universities and colleges remains high. Attracting new students can be a challenge! Institutions are constantly seeking new ways to stand out from the crowd and position themselves as one of the best. Identifying the unique selling proposition…

Read More

Are you delivering an outstanding student experience?

Starting university can be both an exciting and overwhelming experience for a student as it’s a major life transition. From developing their academic skills to managing a new social life, it’s important that the university supports its students at every step of their journey. Student journey doesn’t start from the moment they arrive on campus,…

Read More

Don’t let a crisis bring your event management down!

You can’t get away from the fact that sometimes things just don’t go to plan. Weather conditions change, political situation alter, epidemic circumstances, like Coronavirus, arise… You need to understand how changes like these might affect your industry and how to deal with them in the best possible way. Whilst I’m not a medical specialist,…

Read More

How digital technology affects the event management industry

There have been many important developments in event management in recent years. Those who plan and run events like conferences, exhibitions, and parties have a difficult job that requires multitasking, focus and fantastic organisational skills. The advent of the internet has simplified basic tasks, like buying exhibition equipment, but technology has benefited the industry in…

Read More

Search engines – the reason your competitor might be beating you

As we live in the time of an ever-growing digitalisation, there is no surprise that 89% of B2B buyers and 81% of B2C consumers conduct Google search before completing a purchase. This is a huge number! And here’s another interesting fact for you – 67% of the buyer’s journey is now done digitally. What does…

Read More

The perfect bedroom for the perfect guest

When you go on holiday and reach the hotel bedroom door, you feel a sense of excitement! Your room for the week is right there. You’ve spent hours flicking through the reviews and photos, and you’re finally here! It’s been a long day, and you can’t wait to melt into the sumptuous bed, with gently fragranced pillows and soft lighting.

Read More

Automated vs. manual data entry

Manually entering data into business systems can be a very time-consuming and labor-intensive process. Not only this, but it increases the risk of incorrect or duplicated information being entered, meaning the system is not reliable. Let’s explore some of the reasons why manual data entry should be avoided.

Read More

Simple solutions to managing a large event

Although large bookings bring the big bucks, they can also bring the most complexity, not just for you but for the event organiser of the group. But with a little preparation, you can ensure that large groups are managed efficiently, and you continue delivering outstanding events!

Read More