Step Into the Future of Higher Education Student Accommodation Management Technology
Revitalise your students’ journey, from application to graduation.
Take the Leap — Revolutionise Student Life Today!
Our Stats
What would you like your ideal student accommodation management system to do?
Select the solutions you require
Streamlined
Student
Accommodation Management
With the right tools, you can handle accommodation management quickly, easily, and efficiently.
Easy student allocations
Automation that makes management effortless
Student portals
Manage payments
Improve Student Experience, Engagement, and Communication
Foster a dynamic campus community through an interactive digital app and real-time feedback.
Create vibrant student communities
Boost communication effectiveness
Track engagement with your students and gather insights
Proactive Student Support
Unite your support network under one digital roof.
Monitor cases and track outcomes
Accessible on multiple devices and on the go
Secure and confidential
Insightful Analytics
Easily generate comprehensive reports that help you uncover key trends and patterns throughout the student journey.
Easily pull and schedule reports
Visualise your bedroom stock and plan
With you every step of the way
Join forward-thinking institutions across 20 countries worldwide in choosing Kinetic Software — an all-in-one solution for dynamic student accommodation and wellbeing management.
Apply
Give Students a Warm Welcome
Make a good impression and show students you value them from day one. Our user-friendly platform makes finding housing a breeze with instant booking, real-time availability info, and rapid response times.
Book
Empower Students With Agency
We put your students’ preferences first. Our Student Web portal gives them the agency to choose their ideal space and set the right tone for their academic year. Fully customisable to match your brand’s colours, fonts, and style, the platform ensures a cohesive, branded experience that keeps your students connected to your institution from application to move-in.
Contract
Make Students’ Admin Easier
Pre-Arrival
Orientation for Strong Foundations
Help new students feel at home in no time with a personalised orientation programme. Kinetic’s customisable student experience app lets them connect with future roommates, learn important health and safety information through gamification, and stay updated on upcoming community events.
Arrival
Eliminate Arrival Day Stress
Make an unforgettable first impression when you welcome new residents. Our user-friendly app eliminates queues, letting students access their rooms without physical keys and offering easy access to essential resources like parcel tracking.
Payment
Simple, Secure Payments
Make payments easy and stress-free with our secure, user-friendly platform. Students can quickly access flexible payment options, set up automated schedules, and receive helpful reminders—ensuring a smooth experience for both them and your team.
In-House
Accessible Support
Give students the peace of mind that comes with knowing their living environment is well-maintained and responsive to their needs. The Kinetic mobile app lets students report maintenance issues directly from their devices, make payments online, connect with residence advisors, and learn about community engagement events.
Departure
Ordered Departures
Make checking out as seamless as checking in. Kinetic helps you navigate departures smoothly with digitised room reporting, key returns, deposit refunds, and dispute resolution.
Summer Stays
Year-Round Connectivity
Keep summer stress-free for your guests. Our user-friendly interface allows them to manage their rent payments, report maintenance issues and concerns, and request staff attention — directly from their device.
Apply
Streamline Application Management
Keep your standards high and your retention rate higher with our data-informed solutions for PBSA management. Our platform offers real-time processing and reduces manual work when managing student applications, freeing your staff to focus on exceptional care.
Book
Simplify Bookings
We sync student preferences to your system in real-time, giving your staff instant access to all the info they need for room allocations. With Kinetic’s integrations, you can eliminate manual entry, reduce human error, manage more applications simultaneously, and allocate resources efficiently.
Contract
Faster Verification With Digital Contracts
Bring your contracts into the digital space and verify guarantor details and IDs in a matter of minutes. Our system lets your staff quickly generate and send accurate, regulation-compliant offers that allow for digital signatures and rapid verification.
Pre-Arrival
Establish Clear Processes From Day One
Empower your team with customisable tools for orientation. Our platform captures and syncs all student info and induction progress, with advanced analytics and reporting tools that help you understand how best to cater to your new residents.
Arrival
Modern Processes for Smooth Check-Ins
Untangle queues and free up your time for what matters: welcoming your new students and their families. Staff can monitor arrivals in real-time, while students can check in digitally and pick up parcels using a barcode, reducing administrative burden during busy periods.
Payment
Seamless, Secure Payments for Student Living
Ensure students have an easy, reliable way to manage their housing payments with our secure, streamlined platform. Designed for Purpose Built Student Accommodation, it offers flexible payment options, automated reminders, and transparent billing, making it simple for students to stay on top of their finances and focus on their studies.
In-House
Clear Protocols for Every Scenario
Create spaces that nurture mental health and academic well-being. Kinetic’s solutions give you the power to be proactive in caring for your residents. Our centralised system lets students log issues and respond to surveys while allowing staff to spot opportunities for timely interventions and manage maintenance efficiently.
Departure
Stress-Free Departures
Navigate departures smoothly and reduce admin for your staff. Monitor check-outs, manage inspections and deposit disputes, track refund statuses, and coordinate logistics in real time on our centralised system.
Summer Stays
Year Round Occupancy With Ease
Make summer stays a breeze for your staff. Reduce admin by automating check-in, digitising maintenance requests, offering flexible payment options, and tracking occupancy trends to improve future stays.
Your Trusted Technology Partner
Join forward-thinking institutions across 20 countries worldwide in choosing Kinetic Software — an all-in-one solution for dynamic student accommodation and wellbeing management.
Campus Success Stories
Discover how our innovative software empowers Higher Education institutions to create vibrant campus communities.
Pete Duncan
Business Analyst, University of Edinburgh
“Kinetic is the main operational system used across the Accommodation, Catering and Events team at The University of Edinburgh. It covers both student and commercial activity and it is therefore vital to the success of our service delivery. We rely on the system and we therefore rely on the team behind the system. The Software Consultants focus on understanding our strategic needs and ensuring we have the correct product mix and contractual arrangements to suit our needs.”
Simon Evans
IT Manager, Cardiff University
“Because you can process students quicker using Kinetic solutions, they respond quicker, the system is able to cope with handling higher volumes quickly.”
Avril Campbell
Head of Commercial Accommodation, The University of Edinburgh
“The changes to KxConfiguration over the last couple of years have allowed us to revolutionise how we view our commercial activity…resulting in significantly increased revenue year on year allowing greater surplus generating potential.”
Charlie Smart
Business Applications Manager, University of Hertfordshire
“Kinetic were able to improve on the existing booking experience bringing payments seamlessly into the user journey using KxPayments.”
Sarah Latteman
Accommodation and Conferencing Supervisor
“Our full-time student portal on KxWelcome has been brilliant and everything we’ve needed has been executed well.”
Katy Lemmon
Accommodation Manager, University of Liverpool
“I don’t think I can tell you how much I love the student profile (in StudentLife). Just having the ability to go in and see everything that’s happened with that student all in one place is just brilliant. it’s the only system of its kind that I’ve seen.”
Sandra Davidson
Applications Delivery Manager, The University of Manchester
“We needed to get rid of a whole lot of data, but we had to do it in a controlled manner, and KxArchiver gave us the clarity and compliance we needed to meet auditing standards.”
“KxArchiver was a lifesaver because it wasn’t just me, as someone in IT, going into a back-end database table trying to figure out which rows to delete. We had proper criteria to be able to select that data.”
Choosing Kinetic is Choosing Partnership Excellence Innovation Trust
We Support Your Every Step
We’re here to bolster your journey with continuous support, resources, and collaborative spaces. Our commitment to you goes beyond software solutions; we offer free training workshops, vibrant community forums, and insightful focus groups to ensure you succeed.
Join us and experience a partnership that grows with you.
Redefine What’s Possible
Revolutionise your institution’s approach to student accommodation, event management and student support with our innovative software solutions. Our tools address the core challenges of workload management, data fragmentation, and student engagement, empowering you to create a positive environment where your students and institution can flourish.
FAQs
How can Kinetic Software help streamline student accommodation management?
Our student accommodation management software provides a centralised system to efficiently manage the entire student journey, from application to departure.
Key features include:
- Bulk student assignments using an intelligent algorithm that considers individual preferences
- Visual room occupancy tracking to optimise how bedroom stock is allocated
- Enhanced communication with fully audited correspondence linked to each student account
- Personalised student portals for managing charges, payments, requests, and accessing essential guides
- Comprehensive reporting tools for generating critical data, analysis, and trends
- Real-time integrations with registry, finance, and other systems for accurate and up-to-date information.
What are the benefits of using Kinetic Software for student accommodation?
By using our student accommodation management software, you can:
- Alleviate the burden of manual tasks, allowing staff to focus on high-impact activities
- Avoid data and task duplication user errors
- Save significant time through integrations with third-party platforms
- Easily share cross-departmental information and break down information silos
- Provide a seamless experience for both staff and students with intuitive front-end websites and back-office software
- Access critical information anytime and make informed decisions quickly from wherever you are.
How can Kinetic Software help improve student well-being?
Our Student Life module is designed to help you create a caring, responsive campus environment that prioritises students’ mental health and welfare.
Key features include:
- Centralised system connecting accommodation, and student support teams
- Efficient incident reporting with documented evidence and streamlined follow-up actions
- Case management capabilities with defined objectives, tasks, and secure records of activities
- Proactive intervention tools for quickly identifying at-risk students and implementing timely support
- Secure data handling with extensive role security and data encryption
- Progress tracking and outcome analysis with visual data trends and key performance indicators.
Why does student well-being matter to us at Kinetic Software?
We’re incredibly passionate about supporting the lives of students and the higher education professionals who work with them. We recognise the growing mental health crisis in Higher Education, with the number of students disclosing mental health issues increasing seven-fold in the last seven years, and the tragic loss of at least 95 students to suicides in England and Wales in 2017 alone.
Our mission is to help you connect the dots between different support services and intervene before it’s too late. We aim to make a real difference by providing a comprehensive, centralised system that helps you create a nurturing environment where every student can thrive.
Embrace Change and Lead the Future of Student Experience!
Maximise Efficiency & Engagement in Student Accommodation & Conferencing with Kinetic
