As you get into the flow of 2025, it’s time to rethink how you work and tap into Kinetic conferencing and events software features designed to make your work life easier and more efficient.
If you’re still using an on-premise solution for conferencing and events management, you could benefit even more from the cloud-based version, Conferencing on Pulse. Dive into some of the most loved capabilities that will help you streamline your work and boost productivity in 2025
1. Start Your Day Right with a Customisable Dashboard
Imagine this: You walk into the office, coffee in hand, and instead of being greeted by a cluttered inbox, lingering post-it notes, and an endless to-do list, you see your customised dashboard giving you visibility on what you need to focus on. With Conferencing on Pulse, you can customise your dashboard to fit your role and needs.
So whether you are in sales, keen on following up with enquiries and knowing which lead source is bringing in the most interest, or you are a coordinator focused on staying on top of customer demands to ensure the delivery of successful events, you have the dashboard with your choice of widgets to give you the information you need at a glance.
The Conferencing on Pulse dashboard provides…
- Quick access to recent enquiries: No more digging through emails or scrolling through your system.
- A snapshot of your most effective lead source: Know where your leads are coming from at a glance and boost your marketing efforts.
- A chart of your event types: See the analysis of event types to understand which events are more popular with prospects and customers, and plan accordingly.
- A snapshot of tasks due: Stay on top of your to-do list effortlessly.
- Quick access to reports: Get the data you need without the wait.
- And so much more…
2. Not Another Spreadsheet! Stay on top of your tasks and events.
Staying on top of a to-do list is hard enough without juggling spreadsheets, pinned emails, and post-it notes! You may have a system that works for you, or you are exploring using a project management software for you and your team. But that is yet another system to manage and keep updated. Why not take advantage of the task management tools already available in your system? Task management is simple and easy to use in Conferencing on Pulse. Moreover, it is accessible on the go because Conferencing on Pulse is cloud-based and usable on any device.
The accessible on-the-go aspect of Conferencing on Pulse is one of its most beneficial and loved features. This means when taking a prospect on a tour of your facilities, they ask you what the dimensions are for your reception desk (so they can brand it for their event), but you don’t have the details at hand. Instead of jotting this in a notebook, you can access your system using your phone or tablet to find out. Or you can create a task to follow up with your operations team and get back to the client. Back at your desk, you do not need to worry if you have forgotten anything because you have it all logged, assigned and ready to action.
With built-in task management tools, you can create and assign tasks from your phone or tablet. Stay organised and efficient, and keep your client relations positive. No more missed details!
3. Room Finder: Your Intuitive Booking Assistant
Imagine this: You’re on a phone call with a client enquiring about a space booking. You need to see which of your over 20+ spaces are available for that booking with the right capacity and facilities that meets the customer’s needs. No need to hold the line caller, the room finder feature automatically provides possible available rooms that matches the enquiry. And because your Conferencing on Pulse system matches with your Residential system, you can also get live bedroom availability! This means you can check if you have enough bedrooms to accommodate event delegates and the space capacity to host them.
4. Ditch Manual Invoices and Contracts
In 2025, it’s time to say goodbye to manually generating quotes, contracts and invoices. It’s time to make these documents a brand-worthy, revenue-boosting, visually engaging tool. With template customisation, you can have pre-prepared templates tailored for different customers, bookings, or sales types. Branded to your organisation, with room for banners to advertise upcoming promotions or any upselling or cross-selling opportunities.
Creating customised templates is as easy as dragging and dropping pre-coded components to your template to create details that pull in data automatically from your event bookings.
Time-saving pro-tip: Generate quotes 7x faster with our automatic quote generator. The editable automatic quote wizard simplifies and streamlines your financial process.
Bonus Hack: Streamline Customer Enquiries with Customer Hub
Make room for even more efficiency with a Customer Hub integration. Freeing up time from logging enquiries and allowing customers to self-serve will take your operations to a new level.
Customer Hub has been designed to make room reservations and bookings easier for your customers and manage those bookings easier for you.
Customer Hub is a cloud-based portal where your internal and external customers can make room bookings or enquiries anytime, anywhere, through a simple-to-use interface.
Every meeting room, suite, lecture theatre, exhibition hall, and more within your estate can be uploaded for searching and booking within Customer Hub, with clear oversight of all booking statuses and the ability to control who can book which spaces and when, the administration of space booking has never been easier. Plus, your customers can find an available space that meets their needs quickly and secure it when needed.
- Simple-to-use interface: Easy for everyone.
- Upload all your spaces: Meeting rooms, suites, lecture theatres, exhibition halls, and more.
- Clear oversight of booking statuses: Know what’s booked and what rooms are available.
- Control who can book what and when: Simplify administration.
With Customer Hub, your customers can quickly find and secure the space they need, making the booking process smoother for everyone involved.
See how much time your team can save with Customer Hub
Why Choose Conferencing on Pulse?
Conferencing on Pulse, powered by Kinetic’s Cloud-based Pulse platform, is designed to streamline your operations and enhance your event management experience. Here’s how:
- Real-time updates: No more playing telephone between departments. When your catering team updates a meal count, your event management staff sees it right away.
- Integration with PMS & catering systems: Seamlessly manage all aspects of your events from one platform.
- Automated reporting & analytics: Tap into insightful analytics that improve operational efficiency and boost leads.
- User-friendly interface: Make bookings as easy as online shopping, ensuring spaces stay full and customers keep coming back.
