About The University
Organisation type
University
Challenges solved
- Streamlined data retention and compliance by enabling efficient and controlled removal of outdated records.
- Strengthened data integrity through secure archiving tools and operational resilience.
- Simplified decision-making with clear criteria for data retention and deletion.
Client since
2003
Size of operation
- Over 8,200 Student Accommodation Beds
- 4 sites with ~600 spaces ranging from meeting spaces for 2 to events with dinosaurs in the Manchester Museum
Product suites
- Student Accommodation Management
- Conferencing Management
- Residential Management
Introduction
The University of Manchester, renowned for its academic excellence and rich history, is one of the UK’s most prestigious institutions, attracting students from around the globe. It has a legacy of over 200 years of innovation and a commitment to shaping the future.
This case study explores how the university tackled the challenges of managing vast amounts of historical data while ensuring compliance and efficiency. With KxArchiver, they transformed their data management processes, streamlining operations and safeguarding critical information.
“KxArchiver was exactly what we needed to protect our data and streamline the process—it’s made a huge difference to the way we work.”
Sandra Davidson
Applications Delivery Manager, The University of Manchester
The Challenge: Streamlining Data Management and Protection
Faced with an ever-growing database of historical student records, The University of Manchester recognised the need for a better way to manage their data.
“We needed to remove a significant amount of data, but we needed to do that in a controlled manner and demonstrate, from an audit perspective, what criteria we used to identify which records to archive.”
Sandra Davidson
Applications Delivery Manager, The University of Manchester
With compliance and auditing requirements in mind, the university sought a solution that could provide secure, efficient data archiving for their Commercial operations—enter KxArchiver.
The Solution: Simplified Archiving with KxArchiver
KxArchiver provides The University of Manchester with the control and clarity they need. It allows the IT team, working on Information Governance data retention and records management policy, to archive outdated records with clear, auditable criteria.
“KxArchiver is a lifesaver… it means that it isn’t just me, as someone in IT, going into a back-end database table trying to figure out what rows to delete. We have standard criteria to be able to identify that data.”
Sandra Davidson
Applications Delivery Manager, The University of Manchester
With KxArchiver, the university efficiently manages the deletion and archiving of data based on real-time information, giving them peace of mind and significant time savings.
The Results: Impressive Data Cleansing and Retention
After implementing KxArchiver, the university immediately saw the impact. Over a 3-year retention schedule, they safely deleted 133,000 inactive records and archived an additional 14,000 records linked to students with accommodation history spanning more than 6 years. This not only eased the load on their system but also ensured compliance with data retention policies.
KxArchiver doesn’t just simplify the process—it makes it scalable and repeatable, something Sandra and her team value immensely.
“We are able to streamline our processes and ensure that we meet our auditing needs year after year without having to manually sift through the data ourselves.”
Sandra Davidson
Applications Delivery Manager, The University of Manchester
A Long-Standing Partnership Built on Trust
The University of Manchester has been part of the Kinetic community for over two decades, and their experience has solidified their trust in both the solutions and the support behind them.
“Kinetic has consistently been there to help us manage our processes. It’s not just about the product—it’s how their tools work for us and how well the relationship with their entire team works.”
Sandra Davidson
Applications Delivery Manager, The University of Manchester
This strong collaboration has allowed the university to navigate complex challenges, such as data archiving, with ease, knowing they can rely on Kinetic’s intuitive tools and dedicated support. It’s this partnership that continues to drive their success and keeps them choosing Kinetic year after year.
Conclusion
The University of Manchester’s collaboration with Kinetic has redefined its approach to data management for its Commercial Services. By leveraging KxArchiver, the university has not only streamlined its operations but also ensured robust data protection and compliance.
If you want to explore how KxArchiver or other Kinetic solutions can transform your institution’s operational efficiency and data management practices, get in touch with our Sales Team today.